School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. "Entities" will include organizations, groups, individuals, and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m.
Entities that wish to use school district facilities or equipment must apply at the superintendent’s office. It is the responsibility of the board secretary or superintendent, or designee, to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent, or designee. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district. The school district may recoup the cost of paying the employee by charging a fee to the entity.
Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities, sites or equipment may result in additional fees charged to, or the inability of the entity to use school district facilities, sites or equipment in the future.
The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge for non-fund raising activites. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
Approved: March 15, 1999
Revised/Reviewed: November 25, 2019