Code No. 905.1 Community Use of School District Facilities and Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities.  "Entities" will include organizations, groups, individuals, and their agents.  Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight.  It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment.  The board reserves the right to deny use of the facilities and equipment to an entity.  It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m.

Entities that wish to use school district facilities or equipment must apply at the superintendent’s office.  It is the responsibility of the board secretary or superintendent, or designee, to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations.  It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment. 

 Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent, or designee.  The school district employee will not accept a fee from the entity using school district facilities and equipment.  If appropriate, the school district employee may be paid by the school district.  The school district may recoup the cost of paying the employee by charging a fee to the entity. 

 Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use.  Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use.  Inappropriate use of school district facilities, sites or equipment may result in additional fees charged to, or the inability of the entity to use school district facilities, sites or equipment in the future.   

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge for non-fund raising activites.  While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee. 

 It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

 

Approved:  March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 905.1E1 Agreement for Use of Facilities

Our procedure for using facilities is updated and user-friendly.  We encourage all entities (local nonprofit groups and some for profit groups) to read the Interstate 35 Community School District “Community Use of School District Facilities and Equipment” Policy (No 905.1).  Additionally, any entity that uses the district facilities must also complete the “Use of School Facilities and Equipment Indemnity and Liability Insurance Agreement.” (No. 905.1E2)

The following fee structure shall be used beginning in the Fall of 2019.

All facility usage requests must be made through the link on the website.

EVERY group/entity using the facilities will be charged $5.00 for a key fob.  This fob can be used for multiple years.  If the fob is lost, replacement will be $10.00.

No Fee Events*

Any activity that is designed to support any current I-35 students (After Prom Party, etc.), meetings, practices, in house clinics (clinics conducted by our coaches and programs) that DO NOT charge our students a fee.

*Any non-profit organization that exclusively benefits Interstate 35 students will not be charged if the facilities are left in the condition they are found.)

Fees will be charged for any activities that are open to the public and require janitorial, administrative supervision, or kitchen services.  These would include, but are not limited to tournaments, games, banquets, tumbling, after prom carnival, craft fair, and external clinics (those hosted by an outside individual that charge a fee for services.)  This includes any group that is sponsoring a program for our students that DOES charge a fee.

Facility Usage Fee                  $30 (2 hour limit)      

(includes commons, classrooms, media center, baseball/softball fields, gym)

Auditorium Usage Fee            $500/event

Control Room Fee**              $25/hour (minimum of 2 hours)

Kitchen Usage Fee                  $25/hour (minimum of 2 hours)

Custodial Fee                          $25/hour (minimum of 2 hours)

**Only trained staff will be allowed to use the Control Room in the Auditorium.  The Control Room is responsible for the sound and lights in the auditorium.  Please plan accordingly if you are considering rental of the auditorium.

Please contact the Activities Director if you have any questions.

 

Revised/Reviewed: August 26, 2019

Code No. 905.1E2 Use of School Facilities and Equipment Indemnity and Liability Insurance

The undersigned, hereafter referred to as “entity,” states that it shall indemnify and hold the Interstate 35 Community School District, hereafter referred to as “school district,” its Board of Directors, individual Board members, employees, officers, agents, and representatives harmless from any and all damages and claims that may arise out of the entity’s use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district, its Board of Directors, individual Board members, employees, officers, agents or representatives, the entity shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys’ fees, to the organization.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as shall protect the entity and the school district from claims for damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity’s use of the school district’s facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.  Such insurance shall include the Interstate 35 Community School District as an additional named insured in the policy carried by the entity and described above.

The entity shall furnish the school district with a certificate of insurance acceptable to the school district’s insurance carrier before the contract is issued.

Dated at_________________ Iowa, this____ day of_____________ ,_____ .

______________________________             Interstate 35 Community School District

(Entity)

by____________________________             by____________________________

Superintendent

Title__________________________             by____________________________

Secretary

Address     _______________________________________

                  _______________________________________

 

Revised/Reviewed: November 25, 2019

 

Code No. 905.1R1 Regulations concerning the Use of School Facilities and Equipment

  1. Tobacco and nicotine products are prohibited in school district facilities and on school grounds, including in private vehicles parked on school district grounds.
  2. Alcoholic beverages will not be brought or consumed in school district facilities or on school district grounds.
  3. After a school district facility, site or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by school district employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
  4. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites or areas in the school district building or equipment are off limits to the entity.
  5. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipate of the entity’s use, whichever is greater.
  6. The High School Gymnasium may not be rented by private individuals or by families for reunions, birthdays or other private celebrations.
  7. School-sponsored activities will always have priority over activities requested by qualified applicants.
  8. Spectators may enter the High School gym with street shoes.  They will be expected to take the shortest route possible to the bleachers.  Anyone using the gym floor for competition, practice, or exercise is expected to use only gym shoes which have not been used to walk outside. 
  9. Beverages and foods posted at the entrance are forbidden in the gym.

 

Approved:  March 15, 1999

Revised/Reviewed: November 25, 2019