Code No. 900 School District-Community Relations

Code No. 900 Principles and Objectives for Community Relations

Successful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school district in this series of the policy manual. The board recognizes this support is dependent on the school district community’s understanding of participation in the efforts, goals, problems, and programs of the school district.

In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the board will:

Provide access to school district records;
Inform the school district community of the school district’s goals, objectives, achievements, and needs;
Invite the input of the school district community; and,
Encourage cooperation between the school district and the school district community as well as agencies and organizations to best serve the welfare of its students.

All efforts of the school district should be directed toward maintaining open communication among the school district, the public, and public agencies.

The superintendent shall be responsible for initiating and administering a continuous program of communication within the community. The superintendent shall make use of appropriate school district personnel and all available media in discharging this responsibility.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 901 Public Examination of School District

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 7:30 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district’s public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically. Persons wanting copies of public records may be assessed a fee for copies. The school district may require pre-payment of the costs prior to copying and mailing.

Persons wanting compilation of information may be assessed a fee for the time to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 902.1 News Media Relations

The board recognizes the value of and supports open, fair, and honest communication with the news media. The board will maintain a cooperative relationship with the news media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party’s limitations.

Members of the news media are encouraged and welcome to attend open board meetings. The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district. It is the responsibility of the superintendent, in consultation with the board president to respond to inquiries from the news media about the school district.

Members of the news media seeking information about the school district will direct their inquiries to the superintendent. The superintendent will accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 902.2 News Conferences and Interviews

The board president on behalf of the board and the superintendent on behalf of the school district may hold a news conference or respond to a request for an interview with the news media. It is the responsibility of the board president and superintendent to keep the board apprised of news conferences and interviews.

News conferences and interviews planned or pre-arranged for school district activities will include a representative of the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue.

School district personnel will refer interview requests and information requests from the news media to the superintendent. School district personnel may be interviewed or provide information about school district matters only after receiving permission from the superintendent or the superintendent’s designee. It will be within the discretion of the superintendent to allow the news media to interview and to receive information from school district personnel.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 902.3 News Releases

The superintendent, in consultation with the board president when appropriate, will determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent will strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent will strive to create and maintain a positive image for the school district. It is the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

News releases will be prepared and disseminated to news media in the school district community. Questions about news releases will be directed to the superintendent.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 902.4 Live Broadcast or Video Recording

Individuals may broadcast or video record public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or video recording will interfere with or disrupt the school district event.

Video recording of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to video recording of classroom activities.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 903.1 School-Community Groups

The board values the participation and the support of school district-community groups, including, but not limited to, booster clubs and parent-teacher organizations, which strive for the betterment of the school district and the education program. The board will work closely with these groups.

Prior to any purchase of, or fund raising for, the purchase of goods or services for the school district, the group will confer with the superintendent to assist the group in purchasing goods or services to meet the school district’s needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It is the responsibility of the building principal and/or activity director to be the liaison with the school district-community groups affiliated with the building principal’s attendance center.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 903.2 Community Resource Persons and Volunteers

The board recognizes the valuable resource it has in the members of the school district community. School district administrators may ask members of the community to make presentations to the students and/or to assist employees in duties other than teaching when volunteering would be appropriate considering the needs of the educational program. The volunteer may be asked to agree to an appropriate background check as a condition of serving as a volunteer. The school district may officially recognize the contributions made by volunteers.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 903.3 Visitors to School District Buildings and Sites

The board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites. Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival. Each visitor must check in at one of the main offices and present a photo ID. The Interstate 35 Community School District uses the RAPTOR system to run a check on each visitor. Visitors who do not notify the principal of their presence may be considered trespassers.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees will not take time from their duties to discuss matters with visitors.

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events. Visitors failing to conduct themselves accordingly may be asked to leave the premises. Children who wish to visit school must be accompanied by a parent or responsible adult.

It is the responsibility of employees to report inappropriate conduct. It shall be the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct. If the superintendent or principal is not available, a school district employee shall act to cease the inappropriate conduct.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 903.4 Public Conduct on School Premises

School sponsored or approved activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during the regular school day. School sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.

The board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies and the law. Employees will be disciplined with employee discipline policies and laws. Others will be subject to discipline according to this policy.

Individuals are permitted to attend school sponsored or approved activities or visit school premises only as guests of the school district, and, accordingly as a condition of such permission, they must comply with the school district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the enjoyment of the students participating, other spectators or with the performance of students, employees, and officials supervising the school sponsored or approved activity. Visitors, like the student participants, are expected to display mature, responsible behavior and sportsmanship. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district, and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials, and activity sponsors of sponsored or approved activities will not be tolerated.
The use of vulgar, obscene or demeaning expression directed at students, school officials, employees, officials, and activity sponsors participating in a sponsored or approved activity or at other spectators will not be tolerated.

If an individual at a sponsored or approved activity becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event and may be excluded from school premises by the superintendent. Law enforcement may be contacted for assistance.

If an individual has been excluded from school premises by the superintendent, the individual will receive a written notice of exclusion. The notice will advise the individual of the school district’s right to exclude the individual from school district activities and events and the duration of the exclusion. If the individual disobeys the notice of exclusion, the individual will be asked to leave and will be advised that the individual’s failure to leave may result in law enforcement authorities being contacted to remove the individual and may result in prosecution. The school district may obtain a court order for permanent exclusion of the individual from future school sponsored or approved activities.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 903.5 Distribution or Display of Materials

The board recognizes that students, employees, parents or citizens may want to distribute or display materials on school district property that are non-curricular. Non-curricular materials to be distributed or displayed must be approved by the building principal and meet certain standards prior to their distribution.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 903.5R1 Distribution or Display of Materials Regulation

Guidelines: Students have the right to distribute or display, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:
1. is obscene to minors;
2. is libelous;
3. contains indecent, vulgar, profane or lewd language;
4. advertises any product or service not permitted to minors by law;
5. constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person’s race, color, creed, religion, sex, gender identity, disability, age or ethnic origin);
6. presents a clear and present likelihood that, either because of its content or the manner of distribution or display, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

Distribution on school premises of material in categories (a) through (d) to any student is prohibited. Distribution on school premises of material in categories (e) and (f) to a substantial number of students is prohibited.

Procedures: Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution or display time, together with the following information:
1. Name and phone number of the person submitting request and, if a student, the grade and homeroom number;
2. Date(s) and time(s) of day of intended display or distribution;
3. Location where material will be displayed or distributed;
4. The grade(s) of students to whom the display or distribution is intended.

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place, and manner restrictions in subsection III of this policy. In the event that permission to distribute or display the material is denied, the person submitting the request should be informed in writing of the reasons for the denial. Permission to distribute or display material does not imply approval of its contents by the school, the administration, the board or the individual reviewing the material submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person shall contact the building principal’s office to verify that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may be distributed or displayed in accordance with the time, place, and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a response within three school days of submitting the appeal, the person shall contact the superintendent to verify that the lack of response is not due to an inability to locate the person. If the person has made this verification and there is no response to the appeal, the material may be distributed or displayed in accordance with the time, place, and manner provisions in subsection III.

At every level of the process the person submitting the request shall have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution or display of the written material is appropriate.

Time, Place, and Manner of Distribution or Display: The distribution or display of written material is prohibited when it negatively affects the safety of students on school premises or otherwise disrupts school activities. The distribution or display of unofficial material shall be limited to a reasonable time, place, and manner as follows:
1. The material will be distributed from or displayed at a table set up for the purpose in a location designated by the principal. The location will not block the safe flow of traffic, block the corridors or entrance ways or negatively affect the safety of students and will give reasonable access to students.
2. The material will be distributed or displayed either before and/or after the regular instructional day.
3. No written material may be distributed or displayed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of the activity.
Definitions: The following definitions apply to the following terms used in this policy:
1. “Obscene to minors” is defined as:
  1. The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution or display is requested;
  2. The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution or display is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and
  3. The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.
2. “Minor” means any person under the age of eighteen.
3. “Material and substantial disruption” of a normal school activity is defined as follows:
  1. Where the normal school activity is an educational program of the district for which student attendance is compulsory, “material and substantial disruption” is defined as any disruption which interferes with or impedes the implementation of that program.
  2. Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), “material and substantial disruption” is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstrations, sit-ins, stand-ins, walk-outs or other related forms of activity.

In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.

“School activities” means any activity of students sponsored by the school and includes, by way of example, but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays, and in-school lunch periods.
“Unofficial” written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school. Examples include leaflets, brochures, flyers, petitions, placards, and underground newspapers, whether written by students or others.
“Libelous” is a false and unprivileged statement about a specific individual that tends to harm the individual’s reputation or to lower him/her in the esteem of the community.
“Distribution” means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale, and accepting donations for copies. It includes displaying written material in areas of the school which are generally frequented by students.

Disciplinary action: Distribution or display by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted and students may be subject to discipline including suspension and expulsion. Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.
Notice of policy to students: A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 904.1 Transportation of Students in Private Vehicles

Transportation by Employees:

All employees may transport students in private vehicles if the need to transport is within the scope of the employee's employment or duties. In the event of an accident, the employee is covered by the school district's liability insurance as provided in by law. When a school district employee is driving a private vehicle for purposes such as a field trip, the employee is provided primary liability coverage under the District’s auto liability insurance provided the employee is acting within the scope of his/her delegated duties and authority. This coverage does not extend to damage to the employee’s vehicle or loss of personal property of the employee driver. This means that District insurance covers: 1) bodily injury to others; 2) damage to personal property of others. Damage to employee driver’s vehicle is covered by the employee’s insurance. Bodily injury to the employee is covered under the school district’s workers compensation insurance.

Transportation by Common Carriers:

Students may be transported through the use of buses, taxis or other common carriers. The responsible administrator shall be expected to exercise judgment regarding the assignment of adult supervision.

Transportation by Adult Volunteers:

Upon authorization by the principal or other appropriate administrator, adult volunteers may be used to transport students on field trips or activity events in private vehicles.

Transportation by Students:

Students are prohibited from transporting other students. Exceptions to this restriction may be approved by the superintendent.

Individuals, who are approved to drive a private vehicle under this regulation, shall be required to annually complete and sign a school volunteer driver statement confirming the following conditions are met:

Must have a current, valid and appropriate driver’s license or commercial driver’s license (CDL)
Must not be subject to any driver’s license suspension, revocation, cancellation, denial or bar and not have committed an offense or act which, either alone or with previous offenses or acts, could result in license suspension, revocation, cancellation, denial or bar.
Must have an appropriate child safety restraint for every student as required by applicable state or federal regulations.
Must possess proof of insurance for private vehicles used to transport school district students.
Must have the owner’s permission to operate the vehicle.

For the purpose of these guidelines, a private vehicle is defined as any motor vehicle that is not owned by the school district. All completed school volunteer driver statements will be kept on file in the originating school office.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 904.2 Advertising and Promotion

The use of students’ names and/or likenesses, employees’ names and/or likenesses, the school district name and/or likeness, and/or the school district’s buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is prohibited unless prior approval has been obtained from the board. Nonprofit entities and organizations may be allowed to use students’ names and/or likenesses, employees’ names and/or likenesses, the school district’s name and/or likeness, and/or school district buildings and sites if the purpose is educationally related, it is permitted under the law, and prior approval has been obtained from the board in accordance with board policies and procedures and the law.

Approved: March 15, 1999

Reviewed/Revised: November 25, 2019

Code No. 904.3 Participation in Fund Raising Activities

Students may participate in fund raising activities in the schools. The administration shall determine the nature and extent of such activities. The board encourages service type fundraisers. All fundraisers for school district programs or school district sponsored programs shall be reviewed and approved by the board. Sale type activities should be limited so as not to become a burden to the community. It is highly recommended that student organizations should be limited to one major sale type fundraiser per school year.

Approved: September 29, 2015

Revised/Reviewed: November 25, 2019

Code No. 904.4 Motorized Vehicles on School Property

It shall be the policy of the school district to not allow motorized vehicles on school grounds except for the following reasons:

School district sponsored events where parking in designated areas is approved, such as football games, basketball games, contests, etc.
Vehicles for regular school and general grounds work approved by the superintendent or board.
Other events when approved in advance by the superintendent or his/her designee for such usage: Little League games, sponsored softball, Fourth of July celebration, etc.

Any motorized vehicle owner that ignores this policy will be subject to arrest for public trespassing. The board will prosecute owners of such vehicles.

Approved: September 29, 2015

Revised/Reviewed: November 25, 2019

Code No. 904.5 District and Schools Names/Logos Usage

The use of Interstate 35 Community Schools and its schools’ names, letterheads, logos, emblems, symbols, mottos, slogans, mascots, web designs, and/or other resources which promote the identity of the District, its schools, and/or its programs, including but not limited to trademarks, service marks, and copyrighted material, for the advertisement and promotion of products and/or services of outside entities is prohibited unless specifically approved by Interstate 35 Community School District (I35CSD).

Use of the I35CSD name, logos, and/or other resources which promote the identity of the District and its programs, as well as those of individual I35CSD schools, must be in compliance with all state and federal laws governing I35CSD. Such use may not conflict with any I35CSD mission, vision, values, goals, objectives, policies, or regulations.

I35CSD reserves the right to deny to any person or entity the use of the District’s and its schools’ names, logos, or other resources which promote the identity of the District, its schools, and/or its programs, or order that any person or entity immediately cease and desist use of same, for any reason, but especially those:

who violate this policy or the rules and regulations under this policy, the logo use guide, the licensing agreements, or the law.
whose products or services are deemed inappropriate for students by I35CSD or by law.
whose advertising or promotion is deemed inappropriate by I35CSD or by law
who make inappropriate or fraudulent claims or offers as determined by I35CSD.
who are under investigation for legal or ethical violations or are not in good standing in the community.
who have engaged in activities or events have transpired with which association of I35CSD would be detrimental to the reputation of I35CSD.
whose use otherwise conflicts with the mission, vision, values, goals, objectives, policies, or regulations of I35CSD .

I35CSD is the owner of its name, logos, and other resources which promote the identity of the District, its schools, and/or its programs. Except to the extent that use thereof is specifically approved by the Superintendent or his/her designee, I35CSD will retain all rights, title, and interest in and to its name, logos, and other resources which promote the identity of I35CSD, its schools, and/or its programs.

Approved: January 24, 2022

Code No. 905.1 Community Use of School District Facilities and Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. "Entities" will include organizations, groups, individuals, and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m.

Entities that wish to use school district facilities or equipment must apply at the superintendent’s office. It is the responsibility of the board secretary or superintendent, or designee, to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent, or designee. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district. The school district may recoup the cost of paying the employee by charging a fee to the entity.

Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities, sites or equipment may result in additional fees charged to, or the inability of the entity to use school district facilities, sites or equipment in the future.

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge for non-fund raising activites. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 905.1E1 Agreement for Use of Facilities

Our procedure for using facilities is updated and user-friendly. We encourage all entities (local nonprofit groups and some for profit groups) to read the Interstate 35 Community School District “Community Use of School District Facilities and Equipment” Policy (No 905.1). Additionally, any entity that uses the district facilities must also complete the “Use of School Facilities and Equipment Indemnity and Liability Insurance Agreement.” (No. 905.1E2)

The following fee structure shall be used beginning in the Fall of 2019.

All facility usage requests must be made through the link on the website.

EVERY group/entity using the facilities will be charged $5.00 for a key fob. This fob can be used for multiple years. If the fob is lost, replacement will be $10.00.

No Fee Events*

Any activity that is designed to support any current I-35 students (After Prom Party, etc.), meetings, practices, in house clinics (clinics conducted by our coaches and programs) that DO NOT charge our students a fee.

*Any non-profit organization that exclusively benefits Interstate 35 students will not be charged if the facilities are left in the condition they are found.)

Fees will be charged for any activities that are open to the public and require janitorial, administrative supervision, or kitchen services. These would include, but are not limited to tournaments, games, banquets, tumbling, after prom carnival, craft fair, and external clinics (those hosted by an outside individual that charge a fee for services.) This includes any group that is sponsoring a program for our students that DOES charge a fee.

Facility Usage Fee $30 (2 hour limit)

(includes commons, classrooms, media center, baseball/softball fields, gym)

Auditorium Usage Fee $500/event

Control Room Fee** $25/hour (minimum of 2 hours)

Kitchen Usage Fee $25/hour (minimum of 2 hours)

Custodial Fee $25/hour (minimum of 2 hours)

**Only trained staff will be allowed to use the Control Room in the Auditorium. The Control Room is responsible for the sound and lights in the auditorium. Please plan accordingly if you are considering rental of the auditorium.

Please contact the Activities Director if you have any questions.

Revised/Reviewed: August 26, 2019

Code No. 905.1E2 Use of School Facilities and Equipment Indemnity and Liability Insurance

The undersigned, hereafter referred to as “entity,” states that it shall indemnify and hold the Interstate 35 Community School District, hereafter referred to as “school district,” its Board of Directors, individual Board members, employees, officers, agents, and representatives harmless from any and all damages and claims that may arise out of the entity’s use of any facilities or equipment owned by the school district. In case any action is brought therefore against the school district, its Board of Directors, individual Board members, employees, officers, agents or representatives, the entity shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys’ fees, to the organization.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as shall protect the entity and the school district from claims for damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity’s use of the school district’s facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity. Such insurance shall include the Interstate 35 Community School District as an additional named insured in the policy carried by the entity and described above.

The entity shall furnish the school district with a certificate of insurance acceptable to the school district’s insurance carrier before the contract is issued.

Dated at_________________ Iowa, this____ day of_____________ ,_____ .

______________________________ Interstate 35 Community School District

(Entity)

by____________________________ by____________________________

Superintendent

Title__________________________ by____________________________

Secretary

Address _______________________________________

_______________________________________

Revised/Reviewed: November 25, 2019

Code No. 905.1R1 Regulations concerning the Use of School Facilities and Equipment

Tobacco and nicotine products are prohibited in school district facilities and on school grounds, including in private vehicles parked on school district grounds.
Alcoholic beverages will not be brought or consumed in school district facilities or on school district grounds.
After a school district facility, site or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by school district employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites or areas in the school district building or equipment are off limits to the entity.
A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipate of the entity’s use, whichever is greater.
The High School Gymnasium may not be rented by private individuals or by families for reunions, birthdays or other private celebrations.
School-sponsored activities will always have priority over activities requested by qualified applicants.
Spectators may enter the High School gym with street shoes. They will be expected to take the shortest route possible to the bleachers. Anyone using the gym floor for competition, practice, or exercise is expected to use only gym shoes which have not been used to walk outside.
Beverages and foods posted at the entrance are forbidden in the gym.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019

Code No. 905.2 Employee and Student Use of School District Equipment

The board will permit school district employees to use school district equipment when such use is directly related to their employment. The board will permit students to use school district equipment when the equipment is to be used in connection with their studies or extra-curricular activities. Proper controls will be established to ensure responsibility for, and return of, all such equipment in good condition.

The building principal and/or superintendent will approve the use of said equipment and such use will be subject to the board’s policies and rules regarding the use of school district equipment.

Approved: September 29, 2015

Revised/Reviewed: November 25, 2019

Code No. 905.3 Tobacco and Nicotine Products-Free Environment

The use of tobacco and nicotine products; including, but not limited to, cigarettes, nicotine chew, snus, dissolvables, electronic cigarettes, any electronic devices that can be used to deliver nicotine to the person inhaling from the device, any other look-alike products in which the original would include tobacco and/or nicotine and/or other nicotine products that are not approved by the Federal Drug Administration for tobacco cessation; on district property; including in district buildings, on district grounds, in district transportation vehicles, or at any district activity; is prohibited.

This policy extends to all students, employees, volunteers and visitors. This policy applies at all times, including during school-sponsored events and during non-school-sponsored events.

Persons violating this policy shall be asked to cease using the tobacco and/or nicotine product, properly dispose of the tobacco and/or nicotine product and refrain from using tobacco and/or nicotine products in the future. Persons failing to abide by this request shall be required to leave the district premises immediately.

It shall be the responsibility of all district personnel, and specifically district administrators, to enforce this policy.

Approved: March 15, 1999

Revised/Reviewed: November 25, 2019