Code No. 900 School District-Community Relations

Code No. 900 Principles and Objectives for Community Relations

Code No.  900
 
 
Principles and Objectives for Community Relations
 
Successful education programs require the support of the school district community.  The board addresses the importance of the role of the school district community in the school district in this series of the policy manual.  The board recognizes this support is dependent on the school district community’s understanding of participation in the efforts, goals, problems, and programs of the school district.
 
In this section, the board sets out its policies defining its relationship with the school district community.  In striving to obtain the support of the school district community, the board will:
 
            •           Provide access to school district records;
 
•           Inform the school district community of the school district’s goals, objectives, achievements, and needs;
 
            •           Invite the input of the school district community; and,
 
•           Encourage cooperation between the school district and the school district community as well as agencies and organizations to best serve the welfare of its students.
 
All efforts of the school district should be directed toward maintaining open communication among the school district, the public, and public agencies.
 
The superintendent shall be responsible for initiating and administering a continuous program of communication within the community.  The superintendent shall make use of appropriate school district personnel and all available media in discharging this responsibility.
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015

Code No. 901 Public Examination of School District

Code No.  901
 
Public Examination of School District Records
 

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district.  These hours are 7:30 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

 

 

 

 

 

 

 

 

 

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing.  The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Persons may request copies of public records by telephone or in writing, including electronically.  Persons wanting copies of public records may be assessed a fee for copies.  The school district may require pre-payment of the costs prior to copying and mailing.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Persons wanting compilation of information may be assessed a fee for the time to compile the requested information.  Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 

 

 

 

 

 

It is the responsibility of the board secretary to maintain accurate and current records of the school district.  It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

 

 

 

 

 

 

 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
Revised:  September 29, 2015

Code No. 902.1 News Media Relations

Code No.  902.1
 
 
News Media Relations
 
The board recognizes the value of and supports open, fair, and honest communication with the news media.  The board will maintain a cooperative relationship with the news media.  As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party’s limitations.
 
Members of the news media are encouraged and welcome to attend open board meetings.  The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district.  It is the responsibility of the superintendent, in consultation with the board president to respond to inquiries from the news media about the school district.
 
Members of the news media seeking information about the school district will direct their inquiries to the superintendent.  The superintendent will accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 902.2 News Conferences and Interviews

Code No.  902.2
 
 
News Conferences and Interviews
 
The board president on behalf of the board and the superintendent on behalf of the school district may hold a news conference or respond to a request for an interview with the news media.  It is the responsibility of the board president and superintendent to keep the board apprised of news conferences and interviews.
 
News conferences and interviews planned or pre-arranged for school district activities will include a representative of the board and the superintendent.  News conferences for issues requiring an immediate response may be held by the superintendent.  It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue.
 
School district personnel will refer interview requests and information requests from the news media to the superintendent.  School district personnel may be interviewed or provide information about school district matters only after receiving permission from the superintendent or the superintendent’s designee.  It will be within the discretion of the superintendent to allow the news media to interview and to receive information from school district personnel.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 902.3 News Releases

Code No.  902.3
 
 
News Releases
 
The superintendent, in consultation with the board president when appropriate, will determine when a news release about internal school district and board matters will be issued.  In making this determination, the superintendent will strive to keep the media and the school district community accurately and objectively informed.  Further, the superintendent will strive to create and maintain a positive image for the school district.  It is the responsibility of the superintendent to approve news releases originating within the school district prior to their release.
 
News releases will be prepared and disseminated to news media in the school district community.  Questions about news releases will be directed to the superintendent.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015

Code No. 902.4 Live Broadcast or Video Recording

Code No.  902.4
 
 
Live Broadcast or Video Recording
 
Individuals may broadcast or video record public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.
 
It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or video recording will interfere with or disrupt the school district event.
 
Video recording of classroom activities will be allowed at the discretion of the superintendent.  Parents will be notified prior to video recording of classroom activities.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 903.1 School-Community Groups

Code No.  903.1
 
 
School-Community Groups
 
The board values the participation and the support of school district-community groups, including, but not limited to, booster clubs and parent-teacher organizations, which strive for the betterment of the school district and the education program.  The board will work closely with these groups.
 
Prior to any purchase of, or fund raising for, the purchase of goods or services for the school district, the group will confer with the superintendent to assist the group in purchasing goods or services to meet the school district’s needs.
 
Funds raised by these groups for the school district may be kept as part of the accounts of the school district.
 
It is the responsibility of the building principal and/or activity director to be the liaison with the school district-community groups affiliated with the building principal’s attendance center.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 903.2 Community Resource Persons and Volunteers

Code No.  903.2
 
 
Community Resource Persons and Volunteers
 
The board recognizes the valuable resource it has in the members of the school district community.  School district administrators may ask members of the community to make presentations to the students and/or to assist employees in duties other than teaching when volunteering would be appropriate considering the needs of the educational program.  The volunteer may be asked to agree to an appropriate background check as a condition of serving as a volunteer.  The school district may officially recognize the contributions made by volunteers.
 
Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015

Code No. 903.3 Visitors to School District Buildings and Sites

Code No.  903.3
 
 
Visitors to School District Buildings and Sites
 
The board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites.  Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival.  Visitors who do not notify the principal of their presence may be considered trespassers.
 
Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized.  Teachers and other employees will not take time from their duties to discuss matters with visitors.
 
Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events.  Visitors failing to conduct themselves accordingly may be asked to leave the premises.  Children who wish to visit school must be accompanied by a parent or responsible adult.
 
It is the responsibility of employees to report inappropriate conduct.  It shall be the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct.  If the superintendent or principal is not available, a school district employee shall act to cease the inappropriate conduct.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 903.4 Public Conduct on School Premises

Code No. 903.4
Page 1 of 2
 
Public Conduct on School Premises
 
School sponsored or approved activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during the regular school day.  School sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.
 
The board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity, and respect.  Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies and the law.  Employees will be disciplined with employee discipline policies and laws.  Others will be subject to discipline according to this policy.
 
Individuals are permitted to attend school sponsored or approved activities or visit school premises only as guests of the school district, and, accordingly as a condition of such permission, they must comply with the school district’s rules and policies.  Individuals will not be allowed to interfere with or disrupt the enjoyment of the students participating, other spectators or with the performance of students, employees, and officials supervising the school sponsored or approved activity.  Visitors, like the student participants, are expected to display mature, responsible behavior and sportsmanship.  The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district, and the entire community.
 
To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees, and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:
 
•         Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials, and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
 
•         Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials, and activity sponsors of sponsored or approved activities will not be tolerated.
 
•         The use of vulgar, obscene or demeaning expression directed at students, school officials, employees, officials, and activity sponsors participating in a sponsored or approved activity or at other spectators will not be tolerated.
 
If an individual at a sponsored or approved activity becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event and may be excluded from school premises by the superintendent.  Law enforcement may be contacted for assistance.
 
If an individual has been excluded from school premises by the superintendent, the individual will receive a written notice of exclusion.  The notice will advise the individual of the school district’s right to exclude the individual from school district activities and events and the duration of the exclusion.  If the individual disobeys the notice of exclusion, the individual will be asked to leave and will be advised that the individual’s failure to leave may result in law enforcement authorities being contacted to remove the individual and may result in prosecution.  The school district may obtain a court order for permanent exclusion of the individual from future school sponsored or approved activities.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999         
 
Revised:  September 29, 2015

Code No. 903.5 Distribution or Display of Materials

Code No. 903.5
 
 
Distribution or Display of Materials
 
The board recognizes that students, employees, parents or citizens may want to distribute or display materials on school district property that are non-curricular.  Non-curricular materials to be distributed or displayed must be approved by the building principal and meet certain standards prior to their distribution.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                       
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 903.5R1 Distribution or Display of Materials Regulation

Code No. 905.1R1
 
Regulations Concerning the Use of School Facilities and Equipment
 
1.         Tobacco and nicotine products are prohibited in school district facilities and on school grounds, including in private vehicles parked on school district grounds.
 
2.         Alcoholic beverages will not be brought or consumed in school district facilities or on school district grounds.
 
3.         A school district employee must be present while the facility or equipment is being used.
 
4.         After a school district facility, site or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by school district employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
 
5.         Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites or areas in the school district building or equipment are off limits to the entity.
 
6.         A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipate of the entity’s use, whichever is greater.
 
7.         The High School Gymnasium may not be rented by private individuals or by families for reunions, birthdays or other private celebrations.
 
8.         School-sponsored activities will always have priority over activities requested by qualified applicants.
 
9.         Spectators may enter the High School gym with street shoes.  They will be expected to take the shortest route possible to the bleachers.  Anyone using the gym floor for competition, practice, or exercise is expected to use only gym shoes which have not been used to walk outside. 
 
10.       Beverages and foods posted at the entrance are forbidden in the gym.
 
Approved:  March 15, 1999
 
Revised:  September 29, 2015

Code No. 904.1 Transportation of Students in Private Vehicles

Code No.  904.1
 
 
Transportation of Students in Private Vehicles
 
Transportation by Employees:
All employees may transport students in private vehicles if the need to transport is within the scope of the employee's employment or duties.  In the event of an accident, the employee is covered by the school district's liability insurance as provided in by law.  When a school district employee is driving a private vehicle for purposes such as a field trip, the employee is provided primary liability coverage under the District’s auto liability insurance provided the employee is acting within the scope of his/her delegated duties and authority.  This coverage does not extend to damage to the employee’s vehicle or loss of personal property of the employee driver.  This means that District insurance covers:  1) bodily injury to others; 2) damage to personal property of others.  Damage to employee driver’s vehicle is covered by the employee’s insurance.  Bodily injury to the employee is covered under the school district’s workers compensation insurance.
 
Transportation by Common Carriers:
Students may be transported through the use of buses, taxis or other common carriers.  The responsible administrator shall be expected to exercise judgment regarding the assignment of adult supervision.
 
Transportation by Adult Volunteers:
Upon authorization by the principal or other appropriate administrator, adult volunteers may be used to transport students on field trips or activity events in private vehicles.
 
Transportation by Students:
Students are prohibited from transporting other students.  Exceptions to this restriction may be approved by the superintendent.
 
Individuals, who are approved to drive a private vehicle under this regulation, shall be required to annually complete and sign a school volunteer driver statement confirming the following conditions are met:
 
•           Must have a current, valid and appropriate driver’s license or commercial driver’s license (CDL)
•           Must not be subject to any driver’s license suspension, revocation, cancellation, denial or bar and not have committed an offense or act which, either alone or with previous offenses or acts, could result in license suspension, revocation, cancellation, denial or bar.
•           Must have an appropriate child safety restraint for every student as required by applicable state or federal regulations.
•           Must possess proof of insurance for private vehicles used to transport school district students.
•           Must have the owner’s permission to operate the vehicle.
 
For the purpose of these guidelines, a private vehicle is defined as any motor vehicle that is not owned by the school district.  All completed school volunteer driver statements will be kept on file in the originating school office.
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015
 

Code No. 904.2 Advertising and Promotion

Code No.  904.2
 
 
Advertising and Promotion
 
The use of students’ names and/or likenesses, employees’ names and/or likenesses, the school district name and/or likeness, and/or the school district’s buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is prohibited unless prior approval has been obtained from the board.  Nonprofit entities and organizations may be allowed to use students’ names and/or likenesses, employees’ names and/or likenesses, the school district’s name and/or likeness, and/or school district buildings and sites if the purpose is educationally related, it is permitted under the law, and prior approval has been obtained from the board in accordance with board policies and procedures and the law.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015

Code No. 904.3 Participation in Fund Raising Activities

Code No.  904.3
 
 
Participation in Fund Raising Activities
 
Students may participate in fund raising activities in the schools.  The administration shall determine the nature and extent of such activities.  The board encourages service type fundraisers.  All fundraisers for school district programs or school district sponsored programs shall be reviewed and approved by the board.  Sale type activities should be limited so as not to become a burden to the community.  It is highly recommended that student organizations should be limited to one major sale type fundraiser per school year.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  September 29, 2015

Code No. 904.4 Motorized Vehicles on School Property

Code No.  904.4
 
 
Motorized Vehicles on School Property
 
It shall be the policy of the school district to not allow motorized vehicles on school grounds except for the following reasons:
 
1.         School district sponsored events where parking in designated areas is approved, such as football games, basketball games, contests, etc.
 
2.         Vehicles for regular school and general grounds work approved by the superintendent or board.
 
3.         Other events when approved in advance by the superintendent or his/her designee for such usage:  Little League games, sponsored softball, Fourth of July celebration, etc.
 
Any motorized vehicle owner that ignores this policy will be subject to arrest for public trespassing.  The board will prosecute owners of such vehicles.
 
 
 
 
 
 
 
 
 
 
 
Approved:  September 29, 2015

Code No. 905.1 Community Use of School District Facilities and Equipment

Code No.  905.1
 
Community Use of School District Facilities and Equipment
 
School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities.  "Entities" will include organizations, groups, individuals, and their agents.  Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight.  It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment.  The board reserves the right to deny use of the facilities and equipment to an entity.  It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m.
 
Entities that wish to use school district facilities or equipment must apply at the superintendent’s office.  It is the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations.  It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment. 
 
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent.  The school district employee will not accept a fee from the entity using school district facilities and equipment.  If appropriate, the school district employee may be paid by the school district.  The school district may recoup the cost of paying the employee by charging a fee to the entity. 
 
Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use.  Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use.  Inappropriate use of school district facilities, sites or equipment may result in additional fees charged to, or the inability of the entity to use school district facilities, sites or equipment in the future.   
 
The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge for non-fund raising activites.  While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee. 
 
It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.
 
 
Approved:  March 15, 1999
 
Revised:  September 29, 2015
 

Code No. 905.1E1 Agreement for Use of Facilities

Code No. 905.1E1
Agreement for Use of Facilities
 
To:       Building Principal
            Interstate 35 Community School District
 
Date:___________________________________________
(To be completed in duplicate)
Facility to be used:  Elementary/Middle School_______________ High School___________
 
I (We) understand there will be a rental fee per the chart below plus custodial services, if appropriate, for use of these facilities and agree to pay the amount to the Interstate 35 Community School District before said services are rendered.  It is further understood and agreed that I (We) will pay for any building or equipment damages in addition to the rental fee.  Organizations not associated with the school will be required to provide proof of insurance coverage.  Permission will be granted on the first day of each month for reoccurring events.
                (  ) Gym, nonresident organization                                          $150.00                                                                   ________
                (  ) Gym, local organization                                                     $25/weekly - $90/monthly                                      ________                
                (  ) Student Center                                                                   $25.00                                                                     ________
                (  ) Classroom(s)                                                                     $10.00 week each classroom
                (  ) Baseball and softball fields                                                $20.00 plus lights                                                    ________                
                (  ) Kitchen                                                                              $25.00 or pay for in-house cooks                           ________
                (  ) Keys                                                                                  $100.00 *(Deposit)                                                 ________
 
*Keys will be returned immediately after each event by the person checking them out.  The deposit will be refunded after the completion of each event to the person checking out the keys. (Note events such as little league basketball or little league volleyball will turn keys in at the completion of their season.)                 
 
Note:  Any non-profit organization that exclusively benefits Interstate 35 students will not be charged if facilities are left in the condition in which they are found.  (Example:  Booster Club, Girl Scouts, APP, etc.)
 
( ) We need the custodial services_______________ for (hours)___________ per hour weekdays,____________ per hour weekends)
( ) Time facilities will be in use:  start__________________ a.m.____________ p.m.         stop______________ a.m.__________ p.m.
( ) Other requests:_________________________________________________________________________________________________
________________________________________________________________________________________________________________
 
Assumption of risk:  I (We) understand that the use of the facilities is at my (our) own risk.  I (We) agree to be responsible for any loss, accident or injury that occurs during the use of the facilities.
 
Hold Harmless Agreement:  I (We) agree to hold Interstate 35 Community Schools harmless in the event of any loss, accident or injury arising out of my (our) use of the facilities and agree to defend and indemnify Interstate 35 Community Schools in the event of any loss, accident or injury arising out of the use of the facilities.
 
Approved________________ Disapproved________________
 
Reason for disapproval_____________________________________________________________________________________________
 
Person or organization requesting use:                                    ________________________________________________
 
Address:                                                                                  ________________________________________________
 
City, State:                                                                               ________________________________________________                
 
Signature:                                                                                ________________________________________________                                
                                                                                                Submitted to:_____________________________________
 
                                                                                                Approved by:_____________________________________
 
Reviewed: September 29, 2015                                               Date of approval:__________________________________ 

Code No. 905.1E2 Use of School Facilities and Equipment Indemnity and Liability Insurance

Code No.  905.1E2
                                                                                                                                
 
Use of School Facilities and Equipment
Indemnity and Liability Insurance Agreement
 
The undersigned, hereafter referred to as “entity,” states that it shall indemnify and hold the Interstate 35 Community School District, hereafter referred to as “school district,” its Board of Directors, individual Board members, employees, officers, agents, and representatives harmless from any and all damages and claims that may arise out of the entity’s use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district, its Board of Directors, individual Board members, employees, officers, agents or representatives, the entity shall assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys’ fees, to the organization.
 
The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as shall protect the entity and the school district from claims for damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity’s use of the school district’s facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.  Such insurance shall include the Interstate 35 Community School District as an additional named insured in the policy carried by the entity and described above.
 
The entity shall furnish the school district with a certificate of insurance acceptable to the school district’s insurance carrier before the contract is issued.
 
Dated at_________________ Iowa, this____ day of____________ ,_____ .
 
______________________________             Interstate 35 Community School District
(Entity)
 
by____________________________             by____________________________
Superintendent
 
Title__________________________             by____________________________
Secretary
 
Address     _______________________________________
                  _______________________________________
 
 
Revised:  September 29, 2015
 

Code No. 905.1R1 Regulations concerning the Use of School Facilities and Equipment

Code No. 905.1R1
 
Regulations Concerning the Use of School Facilities and Equipment
 
1.         Tobacco and nicotine products are prohibited in school district facilities and on school grounds, including in private vehicles parked on school district grounds.
 
2.         Alcoholic beverages will not be brought or consumed in school district facilities or on school district grounds.
 
3.         A school district employee must be present while the facility or equipment is being used.
 
4.         After a school district facility, site or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by school district employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.
 
5.         Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites or areas in the school district building or equipment are off limits to the entity.
 
6.         A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipate of the entity’s use, whichever is greater.
 
7.         The High School Gymnasium may not be rented by private individuals or by families for reunions, birthdays or other private celebrations.
 
8.         School-sponsored activities will always have priority over activities requested by qualified applicants.
 
9.         Spectators may enter the High School gym with street shoes.  They will be expected to take the shortest route possible to the bleachers.  Anyone using the gym floor for competition, practice, or exercise is expected to use only gym shoes which have not been used to walk outside. 
 
10.       Beverages and foods posted at the entrance are forbidden in the gym.
 
Approved:  March 15, 1999
 
Revised:  September 29, 2015

Code No. 905.1R2 ICN Room Use Regulation

Code No. 905.1R2
 
ICN Room Use Regulation
The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees, and board members.  The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities.  Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.
 
Entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements.  However, it is recommended that entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming contact the school district’s ICN scheduler’s office to inform them of their needs.
 
It is the responsibility of the entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN.  The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or school district policy and its supporting administrative regulations.  The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or school district policy and its supporting administrative regulations.
 
The school district’s technology personnel are responsible for coordinating ICN classroom use.  Requests for use of the ICN classroom by employees for the educational program are filed with the Technology Coordinator.
 
It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.
 
1.         The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.
2.         The use must be consistent with the mission of the sponsored or authorized user.
3.         The ICN will not be used for profit making ventures.  Users cannot resell time on the ICN.
4.         Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act.  Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.
5.         Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom.  Other school district facilities, sites, areas in the school district building or equipment are off limits to the authorized users.
6.         The charge for use of the ICN room is $12.50 per hour.
7.         The ICN will be available Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.
8.         The sponsored or authorized user is responsible for all site and site usage charges.
9.         A school district employee will be present in the school district facility while the ICN is in use.
10.       Food and drink are not permitted in the ICN room.
11.       First time use of the ICN will require prior training and should be organized through the school district ICN scheduler.
12.       Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.
13.       The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.
14.       The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy, and administrative regulations.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  September 29, 2015

Code No. 905.2 Employee and Student Use of School District Equipment

Code No. 905.2
 
Employee and Student Use of School District Equipment
 
The board will permit school district employees to use school district equipment when such use is directly related to their employment.  The board will permit students to use school district equipment when the equipment is to be used in connection with their studies or extra-curricular activities.  Proper controls will be established to ensure responsibility for, and return of, all such equipment in good condition.
 
The building principal and/or superintendent will approve the use of said equipment and such use will be subject to the board’s policies and rules regarding the use of school district equipment.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Approved:  September 29, 2015

Code No. 905.3 Tobacco and Nicotine Products-Free Environment

Code No. 905.3
 
 
Tobacco and Nicotine Products-Free Environment
 
The use of tobacco and nicotine products; including, but not limited to, cigarettes, nicotine chew, snus, dissolvables, electronic cigarettes, any electronic devices that can be used to deliver nicotine to the person inhaling from the device, any other look-alike products in which the original would include tobacco and/or nicotine and/or other nicotine products that are not approved by the Federal Drug Administration for tobacco cessation; on district property; including in district buildings, on district grounds, in district transportation vehicles, or at any district activity; is prohibited. 
 
This policy extends to all students, employees, volunteers and visitors.  This policy applies at all times, including during school-sponsored events and during non-school-sponsored events.
 
Persons violating this policy shall be asked to cease using the tobacco and/or nicotine product, properly dispose of the tobacco and/or nicotine product and refrain from using tobacco and/or nicotine products in the future.  Persons failing to abide by this request shall be required to leave the district premises immediately.
 
It shall be the responsibility of all district personnel, and specifically district administrators, to enforce this policy.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                   
 
 
Approved:  March 15, 1999
 
 
Revised:  September 29, 2015